Sat, MAY 31st, 2025
9am - 1pm
Shaddock Drive Commercial Plaza
(across from Orlando Health Hospital - Horizon West)

Vendor Info

Welcome, and thank you for having your organization be part of this exciting community wellness event brought to you by Horizon West Magazine!

This page is your one-stop resource for everything you need to prepare for a successful and enjoyable expo experience.

WHAT:
A free, feel-good community event where wellness meets Horizon West - body, mind, and spirit.


We’re bringing together the best of local fitness, health, nutrition, mindfulness and holistic services—all in one place for a day of discovery of how to live a healthy and happy life in your own community!


WHEN:

Saturday, May 31, 2025
9am - 1pm

Vendor Setup begins at 7:00 AM 
See map for your location >>
must be fully set up by 8:30 AM

Breakdown may not begin before 1:01 PM - should aim to be completed by 2:00 PM

WHERE:
Shaddock Drive Commercial Plaza across from Orlando Health Hospital - Horizon West
15835 Shaddock Dr
Horizon West/Winter Garden, FL 34787

COST TO PUBLIC:
💵 Free to attend!

📋 Vendor Checklist

Stay organized! Here's what to do before the event:

✔ Sign and submit the vendor agreement
✔ Submit your giveaway item(s) you listed in agreement
✔ Plan your table setup and any giveaways or demos
✔ Promote the event on your social media channels

✔ Keep details of the Vendor Agreement in mind

🧱 What to bring

NEED SUPPLIES?   
We've put together suggested basics from Amazon for you if you don't have a customized outdoor event setup already.

  • Table(s) & Tablecloth
  • Folding Chairs
  • Table-top and tent signage
  • Branded handouts, samples, promo items
  • Enticing display of your giveaway(s)
  • System for collecting entries: email signup sheets, electronic signup, QR codes, social handles for engagement, etc.
  • Your positive energy and health-minded community spirit!
  • Dress Cool, sunscreen, personal fans/cooling device, small cooler w/ snacks & drinks
  • Wi-Fi & Electricity are NOT available - any critical need for electric should be conveyed asap and no generators are allowed unless pre-approved by us
SPECIAL PRINTING
PRICING FOR VENDORS!
Get 25% Off Your Order! Free Delivery 
Mention code: HWM25
407-657-9090
wp@minutemanpress.com


📣 Promote the Event


The more we all share, the better the turnout! Use these assets to help spread the word:

  • Event Graphics





  • Facebook Event>> - RSVP and Use Invite Button to invite your team members, friends and family!


  • Social Tags & Hash 

  • Before, during and after event:

  • tag us @HorizonWestMagazine so we can repost and shout you out!

  • Use the Hashtags:
    #HealthyinHorizonWestExpo      #HealthyinHorizonWest      #HorizonWestMagazine



🧭 Event Map & Booth Assignments


We will email and post the full map and booth list here week of the event once all the details are in place!


🅿️ Parking Instructions



🤝 Day-of Support


Need help?
Look for our team in Horizon West Magazine shirts or stop by our tent with the sunflowers on it!

For urgent day-of needs, text (number to be provided soon)


📰 Stay Connected

We’ll continue to update this page with important info and reminders.


Please also watch your email for:

✅ Setup instructions

✅ Site map
✅ Final event schedule
✅ Opportunities to be featured in the Healthy in Horizon West magazine being published mid-year!


💬 Questions?

Reach out to our team at info@HorizonWestMagazine.com — we’re here to help!


📣  AMP YOUR EVENT VISIBILITY


We are in the final week of securing details of the expo and have a few sponsorship opportunities, that will amp your brand's visibility leveraging the event!

Let's collaborate thru joining forces to build a healthier Horizon West community!


Available Sponsorships:

  • Roaming Photo Booth – Your company’s logo will appear on every digital photo sent to attendees.
    Investment: $800

  • Obstacle Course Bounce House – Includes branded signage featuring your company’s logo.
    Investment: $600

  • Balloon Artist – Includes branded signage with your company’s logo.
    Investment: $500


  • Restroom Facility Rental – Includes branded signage with your company’s logo.
    Investment: $300


Plus+ as an Event Experience Sponsor You’ll Receive:


- BINGO EMAIL LIST: a database of emails from participants entering the Bingo drawing for thousands $$$ in prizes


- MAGAZINE: a highlight of you and your brand on the EXPO Event Recap page in 10k copies of Healthy in Horizon West magazine which comes out mid-summer and will be distributed year-round across all 32 miles of Horizon West


- SOCIAL POSTS: pre-approved permission to self-post your social content as your brand's page in our Facebook groups - Welcome Home to Horizon West, Horizon West Eats Foodie Group & Horizon West Kids Zone


- VIRTUAL TOUR: 50% off on a virtual tour of your business space that can be added to your website and used as recurring social content

Thank you again for your support — we truly couldn’t do this without partners like you!

First come, first choice!

Email Amy if you'd like to sponsor one of these event elements...


Countdown to

Saturday, May 31st, 2025

Days
Hours
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JOIN US!

Announcing our New Magazine, Healthy in Horizon West


We are excited to announce we are expanding our publication portfolio with Healthy in Horizon West, an annual magazine spotlighting local wellness experts, resources and inspiring stories from the local community as we strive to life a happy and healthy life in Horizon West!


Ten thousand free copies will be available throughout the year at health- and-wellness-oriented businesses across Horizon West’s nearly 32 square miles. Launching mid-year.


For the month of MAY ONLY, our deepest savings of 25% off are available when you secure a full page now via the button below.

Inclusion in publication also available as part of our CEA - Community Excellence Advocate sponsorships - more info here >>

MAY ONLY - EARLY BIRD 25% OFF

EXPO LAYOUT AND VENDOR SPOTS

SPECIAL PRINTING
PRICING FOR VENDORS!
Get 25% Off Your Order! Free Delivery 
Mention code: HWM25
407-657-9090
wp@minutemanpress.com